Office of Management and Budget

 

Mission Statement

The Office of Management and Budget (OMB) is established by Article V of the Broome County Charter by Local Law 9 of 2010.  The previous Department of Finance and Budget function were combined into this office in 2011.  The Director of the Office of Management and Budget is Chief Fiscal Officer of the County. Accurate and complete accounting and reporting of County financial operations in conformance with current governmental Generally Accepted Accounting Principles (GAAP) is a core departmental function. The Director of Office of Management and Budget is also the CountyTreasurer, receives County funds and invests idle cash to maximize return.  The department prepares and controls the County’s operating, capital, and grant budgets, and coordinates the biweekly employee payroll process and prepares necessary state and federal tax and employment information filings. Tax receivable account maintenance is a notable core responsibility.

Description

There are two deputies who serve under the Director of Office of Management and Budget: Deputy Director-Accounting & Finance and Deputy Director-Budget.

The Deputy Director- Accounting & Finance oversees the following:

The Town and County real property tax warrants and bills prepared annually.  Information needed for their preparation is gathered from various sources. Legislative resolutions are drafted and submitted for approval to the Broome County Legislature.

Certain agreements between local businesses and the Broome County Industrial Development Agency require Payments in Lieu of Taxes (PILOT) by the businesses. The County also bills for and collects city payments in lieu of taxes. The Office of Management and Budget computes the charge based on these agreements and prepares billings.

Town tax collectors’ warrants expire in April and school and village warrants expire in November.  Upon expiration of the warrants, the County becomes the receiver of taxes.  Amounts of unpaid school and village taxes are returned annually to the County.  These amounts are remitted to the school districts and villages the following April.

OMB also receives and records state and federal reimbursement for grant-in-aid and capital programs, departmental income transmittals, sales tax transmittals, mortgage tax transmittals, and proceeds from the issuance of debt.

Sales tax is received from New YorkState and distributed to local municipalities quarterly.  Mortgage tax is received from the Office of the CountyClerk and distributed to local municipalities semi-annually.  Mortgage tax reports are completed and filed with New YorkState.

OMB maintains County bank accounts using a pooled cash approach to cash management.  Certain accounts are legally required to be segregated. The amount of cash which is not invested is minimized.  Earnings are maximized within legally restricted investment alternatives.

OMB maintains the County ledger and prepares the County’s financial reports.  The Comprehensive Annual Financial Report (CAFR) and the Annual Update Document (AUD) required by the State Comptroller are prepared in accordance with Generally Accepted Accounting Principles.  The department works extensively with external auditors and prepares revised reports as necessary.

Occupancy tax forms are mailed quarterly pursuant to Local Occupancy Tax Law.  Receipts are made and delinquencies are pursued with the assistance of the CountyAttorney’s Office.

Sales tax forms are prepared monthly and uploaded via New York State Department of Taxation and Finance website.

The department coordinates the County’s payroll function.  This coordination includes various reconciliations and computer system software maintenance.

The Director is also the Secretary/Treasurer of the Broome Tobacco Asset Corporation, maintaining the financial records and preparing the Corporation’s financial reports.

The Deputy Director-Budget oversees the following:

In conjunction with the Director of OMB, this individual prepares and controls the County’s operating, capital, and grant budgets.  Enforcement of strict spending guidelines for all County departments, and close monitoring of all capital projects ensuring completion and quality is a further responsibility of this position.

The Deputy Director works with the Director of OMB to recommend and assist the CountyExecutive with the preparation and control of the County budgets for operations, grants, and capital programs as well as the community college. 

A property tax receivable database is maintained and reconciled to the County’s general ledger. The annual tax sale, foreclosure and auction are recorded by this department.

Debt is issued by OMB based on cash needs for County capital programs.  An Offering Statement is prepared and distributed in order to obtain the best interest rate.  Computations to determine arbitrage earnings are performed and mandatory filings are completed and submitted to the federal government.

While many revenue accounts presented in the department’s budget require various levels of administrative activities, only administrative fees and finance fees directly underwrite the department’s activities.

Related Budget Publications

The following publications relate to Broome County Government's operating budgets:

2014 Budget(Adopted)

2013 Budget(Adopted)

2012 Budget(Adopted)

2011 Budget (Adopted)

2010 Budget (Adopted)

2009 Budget (Adopted)

2008 Budget (Adopted)

2007 Budget (Adopted)  

2006 Budget (Adopted)

CIP Capital Improvements Program

2014 Adopted CIP

2013 Adopted CIP

2012 Adopted CIP

2011 Adopted CIP

2010 Adopted CIP

2009 Adopted CIP

2008 Adopted CIP

2007 Adopted CIP

2006 Adopted CIP

Broome Community College

 2011 BCC Budget

2010 BCC Budget

2009 BCC Budget

2008 BCC Budget

2007 BCC Budget

2006 BCC Budget

Budget Process Overview

1. Budget Office meets with all department heads and provides the memo of expectations, and the budget packets.
2. Each department analyzes its needs and creates a requested budget.
3. Departments present the requested budget to the budget office for review.
4. After reviewing the requests the Budget Office meets one-on-one with each department head and their fiscal representatives to garner justification for the requests.
5. The Budget Office makes adjustments to the departments requests.
6. The Budget Office and the County Executive review all requests and adjustments to finalize a recommended budget to present to the legislative body.
7. Legislators on the Finance Committee review the recommended budget and meet with department heads and the Budget Office for justification.
8. The Finance Committee makes adjustments if necessary and present a report to the full legislative body.
9. The Legislature reviews all recommendations and makes adjustments as necessary.
10. The Legislature votes on the budget with all adjustments included.
11. The County Executive has the ability to veto any of the adjustments to the recommended budget.
12. The Legislature has one final opportunity to overturn any vetoes.
13. The budget is adopted and ratified.

 


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